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PO Executive & Advisory Positions

Parent’s Organization (PO):

The primary purpose of the PO is to foster a close feeling of community, through collaboration and cooperation with the School. The PO will strive to provide communication links between parents and the School, identify and respond to needs within the School and community, coordinate activities within the School and community, and to fundraise when deemed necessary. The PO is comprised of about 35 to 40 parent volunteers who are hardworking, dedicated and passionate. It is a wonderful way to become informed and engaged in this community. Our goal is to celebrate the camaraderie, unity and spirit within the College.

PO EXECUTIVE * Executive meets once per month in addition to the Advisory meeting; no meetings in December or March

President (one-year term)

  • Acts as an Ambassador for the parent community through regular meetings with the Head of Upper School, the Principal, the Association Council, faculty & staff
  • Directs the activities of the PO and conducts monthly committee meetings at which members submit and discuss their reports
  • Represents the PO both within and outside the College
  • *Is automatically President after serving one year as Vice-President

Vice-President (one-year term)

  • Assists the President throughout the year and fills in for the President as needed.
  • Apprentices with the President and assumes the position of the President following the annual AGM in May.
  • Acts as the Interguild representative at meetings and events of other private schools
  • *Automatically becomes President the following year

Past president (one-year term)

  • Assists the President as needed
  • Chairs the PO Nominating Committee and conducts the election of officers at the PO Annual General Meeting
  • Responsible for reviewing and amending the PO Constitution as needed
  • *Automatically becomes Past President after fulfilling the President’s role

Secretary (two-year term)

  • Prepares and distributes agendas and minutes for all Executive and Advisory meetings.
  • Receives all committee reports
  • Takes attendance at meetings

Treasurer (two-year term)

  • Reports the assets and liabilities of the PO and has overall responsibility for PO funds
  • Prepares monthly financial statements and year-end financial report
  • Monitors the PO expense budget and prepares monthly PO Actual/Budget report
  • Works closely with all revenue generating PO portfolios

Communications Coordinator (two-year term)

  • Coordinates all communication between the PO, School Administration and parent body
  • Obtains approval for all print and electronic communication vehicles used by PO portfolios

Parent Network Coordinator (two-year term)

  • The primary focus of the PO Parent Network is community building to enhance the spirit of UCC. This initiative is accomplished through grade-wide social parent gatherings and by encouraging parents to participate in school functions and events.
  • Establishes a parent communication network within the Houses
  • Assists the Year reps and House reps to coordinate social activities for their year to facilitate networking.

Volunteer Coordinator (two-year term)

  • Creates and maintains a database of all volunteers and passes it on to relevant committees
  • Responds to volunteers’ question regarding events and commitments
  • Attends school functions to strengthen the volunteer base

 PO ADVISORY **Advisory meets once per month; no meetings in December or March

Year Representative (two Year Reps for each Year)

  • Acts as a liaison between the PO, the Parent Network, and the House Reps
  • Meets and communicates regularly with House Reps to organize year wide social events

Community Service Representative

  • Provide PO support to Community Service steward/committee
  • Assist in execution of Service initiatives undertaken by the College
  • Acts as liaison between the Director of Horizons and parent volunteers
  • Coordinates Boarder care packages as needed

Marketplace Representative (two-year term)

  • Establishes and monitors the PO/PPO Marketplace website for online sale of items such as Rings & Frames and Grad Wear
  • Reviews other opportunities for sales

Facilities Representative (two-year term)

  • Responsible for booking facilities for PO meetings and other events
  • Organizes the catering requirements for various PO events such as the PO meetings, AGM or parents’ social event, if needed
  • Decorates the school for special events such as Graduation, Prize day and the Holidays

Festive Marketplace Co-Chair

  • Co-Chairs Festive Marketplace with the PPO Festive Co-Chair
  • Establishes and oversees Festive Committee portfolios and deadlines
  • Schedules and conducts monthly all committee meetings
  • Coordinates with school administration as it relates to Festive Marketplace

Grad Rings and Frames Representative

  • Organizes and oversees the sale of school rings and photo/diploma frames throughout the school year
  • Acts as the PO Liaison to the suppliers of rings and frames

Sustainability Representative

  • Liaise with Sustainability Committee at the College
  • Liaise with the Sustainability Steward
  • Liaise with the teachers involved
  • Assist with Sustainability initiatives through the College as needed, including possible financial/fundraising support

Wellbeing Representative

  • Serve as PO representative to various College committees such as Nutrition Committee
  • Liaise with Wellness Committee and provide appropriate support
  • Support the College’s strategic priority of Wellbeing through providing parent input and assisting in execution of supporting initiatives as needed

Special Events Representative

  • Works with the school and the PPO to bring speakers to the school
  • Directs or helps with events as discussed with the executive
  • Assists with the Fall Used Uniform sale as needed

The Used Blues Shop (TUBS) Representative (two-year term)

  • Coordinates and oversees TUBS
  • Organizes the Fall Used Clothing Sale
  • Schedules volunteers
  • Maintains student billings for sales in TUBS
  • Maintains Lost & Found for the boys

Used Book Representative

  • Organizes and oversees the used book intake at the end of the school year
  • Acts as the PO liaison to the Canadian School Book Exchange